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PROCESS FOR HANDLING ERRORS INVOICES ACCORDING TO DECREE 70/2025/ND-CP
The process for handling erroneous invoices according to Decree 70/2025/ND-CP dated March 20, 2025, effective from June 1, 2025, is as follows:
1. Remove the regulation of canceling issued invoices, only adjusting and replacing issued invoices.
2. Incorrect invoice handling process.
(i) In case there is only an error in the name or address of the buyer, the seller shall notify the buyer and the tax authority of the incorrectly issued electronic invoice according to Form No. 04/SS-HDDT Appendix IA. In this case, there is no need to re-issue the invoice.
(ii) In case of errors such as: incorrect tax code; incorrect amount stated on invoice; incorrect tax rate or tax amount; or goods listed on the invoice that do not meet the require correct specifications or quality:
- For organizations/enterprises: Prepare a written agreement (paper or electronic) between the seller and the buyer, clearly stating the error (such as incorrect name, tax code, or amount) and the method of correction, then issue a replacement or adjusted invoice.
- For individuals: The Seller must report the error on the website/portal within 24 hours, and then issue an adjusted or replacement invoice.
3. Clearer regulations on the timing of invoice issuance
- The time of invoice issuance for the sale of goods (including the sale, transfer of public assets and sale of national reserve goods) is the time of transfer of ownership or right to use the goods to the buyer, regardless of whether the money has been collected or not .
- For export of goods (including export processing): the time of issuing e-commerce invoices, e-VAT invoices or e-sales invoices is determined by the seller , but no later than the next working day from the date the goods are cleared through customs according to customs regulations.
- Time of invoice issuance for service provision : Is the time of completion of service provision (including service provision for foreign organizations and individuals) regardless of whether the payment has been collected or not .
In case the service provider collects money before or during the provision of the service, the time of invoice issuance is the time of collection (excluding cases of collecting deposits or advances to ensure the performance of contracts for the provision of services: Accounting, auditing, financial and tax consulting; valuation; survey, technical design; supervision consulting; construction investment project preparation).
